Conference Coordinator Spain Home   Special Events About   Contact - Rfp Contact Bookmark and Share  Blog of Conference Coordinator  Site Search Search

Meeting Room Layouts and Conference Table Set Ups.

Layout a room with our helpful reference guide to the different kinds of meeting room layouts and the styles in which the conference tables an be arranged.

Theatre style layout Theater Style
Seats or chairs in rows facing a stage area, head table, or speaker (with no conference table)

Used for

This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.

Set-up hints

This is a very flexible room set-up. Rows can be circular, semi-circular, straight, or angled toward the focal point.
Offset each row so that attendees don’t have to look over the person in front of them (this will increase the space required).
If using banquet type chairs, space them 3” to 6” apart as these chairs are normally narrower than most people’s bodies.
If you have the space, allow for 24” between rows to allow attendees easy movement in and out of the row.


Good for large groups when reading/writing are not required


Elevation changes needed for large groups
No writing surface
Minimal group interaction

U shape  style layout U-Shape
A series of conference tables set in the shape of the letter U, with chairs around the outside.

Used for

This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual presentation or other focal point.

Set-up hints

A minimum of 2’ of table space is required per attendee.
Skirt the inside of the “U” if attendees are being seated only on the outside.
Avoid the “U” set-up for groups greater than 25, as the sides of the “U” become too long and may not promote participation from all attendees.


Good work space
Good interaction between participants
Ideal when audio-visual or speakers are involved


Not ideal for larger group

classroom  style layout Classroom Style
Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.

Used for

This room set-up is ideal for note taking, meetings requiring multiple handouts or reference materials, or other tools such as laptop computers. This is the most comfortable set-up for long sessions and allows refreshments to be placed within reach of each attendee.

Set-up hints

Tables that extend beyond the stage or podium should be angled toward the speaker.
Allow for approximately 2’ of space per person at each table. (More space may be required depending on the amount of materials).
Minimum space between tables is 3’. Provide 3½’ if space allows, for ease of movement in and out of rows.


Presenter can see all participants
Accommodates large groups in less space


Minimal interaction possible
Participants only see each other’s backs

conference layout or boardroom style Boardroom Style
A rectangular or oval table set up with chairs around all sides and ends.

Used for
This table layout is often used for Board of Directors meetings, committee meetings, or discussion groups.

Set-up hints
Many facilities offer rooms with permanent conference tables in a variety of shapes.
If these are not available, standard conference tables can be placed together to form a square, rectangle or hollow square.
Remember, the larger the set-up, the harder it is for attendees to see others at the end opposite them.

Good work space
Good working atmosphere
Good interaction between participants

Not ideal for audio-visual presentations
Not ideal for speakers
Not ideal for larger groups

View more conference room designs and styles>>

Arrange your table plans the easy way


Online seating layout software - just drag and drop!

Read more about the Seating Planning Software - Free Trial available!

meeting space calculator
Space Calculator Tool - Useful tool that makes suggested space requirements for a given meeting room layout.

We can assist you with any aspect of your conference or meeting in Spain.


We will not charge you a proposal fee to help you locate suitable conference venues and business hotels in Spain or act as your on the ground event planner and help you organise your entire event.


We can help you by:

Importance of  Site Selection:

Recent feedback arrives at the conclusion that expert site selection is very important when it comes to selecting an appropriate conference or event venue for your group and company events.

We offer full DMC and PCO services. Read about how we help organise things like special events and seminars in Spain

Some Venue Options in Spain


Conference Venues
Meeting Facilities
Business Hotels
Parador Castles
Unique Venues
Book Meeting Rooms

Home | Contact | Advertise | Newsletter

Conference Coordinator Spain © 2003 - 2020
Barcelona Granada Madrid Malaga Marbella Seville Valencia